ESP Malaysia :: Guide for Authors

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Guide for Authors

ESP Malaysia–A Journal on English for Specific Purposes is a refereed journal dedicated to the investigation, teaching and learning of English for Specific Purposes (ESP). It hopes to provide the much–needed forum for ESP practitioners to exchange research findings, experience and views on matters related to the learning and teaching of ESP.

Articles are invited from all ESP practitioners on the following topics: research in any ESP-related areas, ESP teaching methodology, reports on ESP courses, projects, ‘techniques that work’, course and materials design, testing and evaluation, book reviews and other areas contributing to the development of ESP.

Manuscript Submission

Submission should be formatted in Microsoft Word.

Submission by mail: For the initial submission of manuscripts for consideration, hard copies are sufficient. Submit an original plus three copies of the manuscript with the disk and a cover letter to the Editor. Please ensure that the hardcopy version exactly matches the material on the disk.

Submission by email: Submission as an email attachment is also accepted provided that all the files are included in a single archive the size of which does not exceed 2 megabytes. For the processing of the accepted papers, electronic versions are preferred. Authors should include a cover letter and all ancillary materials. After the final acceptance, your disk plus one final and exactly matching printed version should be submitted together.

Preparation of Manuscript

General: Manuscript must be an original work that has not been published or under consideration for publication elsewhere. The journal welcomes manuscript clearly written in English and typed double–spaced on A4 size paper using font size 12. Pages should be numbered consecutively. The length of the manuscript should not exceed 8000 words.

Title: Manuscript should be headed by a concise title. Please include the full name of the author(s), complete mailing address, telephone and fax numbers as well as email address. In case of multiple authorships, please indicate the main author to whom all correspondence concerning paper should be directed.

Abstract: Manuscript should be accompanied by an abstract (not more than 200 words) and five relevant keywords. The abstract should state the rationale, objectives, findings, and conclusions of the manuscript.

Style: As far as possible, manuscript should consist of the following sections: Introduction, Data Gathering/Methods, Results and Discussions, and Conclusions.

Tables: All tables should be kept simple and clear, and should be referred to in the text. They should be numbered by Arabic numerals, titled, and typed using double spacing. All tables should also be printed on separate pages in the order of which they are referred to in the text.

llustrations: Illustrations including diagrams and graphs should be sharp, noise free and of good contrast. They should accompany the manuscript on separate sheets and numbered consecutively in Arabic numerals, in the same order as they are referred to in the text. Line drawings should be in black ink on a white background and lettering size must be large enough to permit legible reduction whenever necessary. Please supply one original copy, suitable for direct reproduction plus two additional copies. Number all figures on the front and all photos on the back and add the authorís name. Indicate the top of all photographs and figures when there may be doubt. All photographs must be glossy prints. Supply a list of captions on a separate sheet. Size figures for a two or three–fold reduction. Colour illustrations can be produced at the author’s expense.

Acknowledgements (if any): A brief acknowledgement of not more than 50 words should be included at the end of the manuscript, before the list of references.

References: References should appear in a separate Reference Section at the end of the manuscript, typed double-spaced and arranged in alphabetical order. Note the following examples:

Swales, J. M. 1990. Genre Analysis: English in Academic and
Research Settings. Cambridge: Cambridge University Press.
Journal article
Bhatia, V. K. 1997. Genre–mixing in Academic Introductions.
English for Specific Purposes. 16: 181–195.
Dissertation and Thesis
Ahmad, U. K. 1997. Scientific Research Articles in Malay: A
Situated Discourse Analysis. Unpublished Doctoral Diss. University of Michigan, Ann Arbor.
Book chapter
Barton, E. 2004. Linguistic Discourse Analysis: How the Language
in Texts Works. In What Writing Does and How it Does It. Edited by C. Bazerman and P. Prior. New Jersey: Lawrence Erlbaum Association. 57–82.

Include all authors’ name up to six authors (use et al. after the 6th author) and provide complete titles of all articles. Please avoid the use of non–retrievable reports.

Complimentary Copies

A complimentary copy of the journal containing the published manuscript will be given to each author. In case of multiple authorships, the copies will be sent to the corresponding author.


Copyright of articles that appear in ESP Malaysia belongs exclusively to Penerbit UTM. This copyright covers the rights to reproduce the article, including reprints, electronic reproduction or any other reproductions of similar nature. Please refer to the Copyright Transfer Agreement available on our website. No article can be published unless accompanied by a signed publication agreement, which serves as a transfer of copyright from author to publisher.


Research Ecosystem
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Higher Institution Center of Excellence (HI-COE)


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