Guidelines For Preparing A Manuscript

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The university press was originally established with the aim to facilitate the academic staff on campus to publish their work, both of original and translated titles, and help distribute them widely to students.

To ensure that manuscripts sent to the press office could be processed without unnecessary delay, authors and prospective authors are advised to refer to the following guidelines in preparing their work for submission.

 

1. QUERY
   
   Authors and prospective authors wishing to publish their work with the university press are encouraged to contact the press office by submitting the title and a brief synopsis of their work, the proposed table of contents, and the schedule for completion of the manuscript. Such information is needed to facilitate our office in monitoring the acquisition of multiple and redundant titles in our list, as well as for estimating appropriate budget, and for planning publishing schedule.

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2. PREPARING THE MANUSCRIPT 
   1. Authors are requested to submit: TWO (2) copies of their manuscript and ONE in printed version, and ANOTHER in CD (Compact Disc) that contain the manuscript.
   2. Authors are encouraged to use MS Word 6.0 (or the latest version), using either Macintosh or IBM PC.
   3. Manuscripts must be neatly typed, clean, and uniform through out. Manuscripts should be typed double-spaced, on single-sided A4-sized papers.
   4. Each page typed must follow the standard margins: left/right 32 mm (1.25″), top 25 mm (1.0″), and bottom 32 mm (1.25″).
   5. A manuscript can only be considered as complete when it fulfills all the requirements for turning it into a possible book; it must contain the necessary preliminary materials, content pages, and references. Authors are advised to give due attention to all these three segments
      1. Preliminaries Pages include front matter: title page, dedication (if any), table of contents, list of illustrations, list of tables, list of contributors, list of symbols and abbreviations, epigraph (if any), preface, introduction. These pages are numbered consecutively using lower case roman numerals i, ii, iii, iv, v, etc.
      2. Content Pages are the main texts that are usually divided according to sections, chapters, and segments. These pages are numbered consecutively using the Arabic numerals 1, 2, 3, 4, 5, etc.
      3. Reference Pages located at the end of a book consist information that readers may refer to. It may comprise of the following:
         1. Biography of the author(s).
         2. Appendices.
         3. Notes or endnotes.
         4. List of terminology.
         5. Glossary.
         6. Bibliography.
         7. Index (must be prepared by the author).

          

   6. Authors are advised to follow Gaya Dewan in preparing their manuscript, especially in the use of capital letters, italics, punctuation, acronyms, numbering system, spelling and grammar.
   7. Authors of science and engineering titles are advised to thoroughly and conscientiously check the use of consistent terminology, measurement unit, dimension, symbols, mathematical equations, and other technical scripts. The use of all the above should followGaya Dewan.
   8. Page or text design should be given proper attention from the beginning of the manuscript preparation stage.
   9. Title of Chapter can be in capital letters, or in upper and lower case, and placed either in the middle, or left or right justified, using appropriate type face/font size.
   10. Subheads of a chapter, if at all necessary, should not be more than FIVE (5) levels. Each level of subheads must be differentiated visually following the examples below:
       1. First Subhead
          Bold Uppercase;
       2. Second Subhead
          Uppercase, lowercase, and italics;
       3. Third Subhead
          Uppercase, lowercase, bold, and italics;
       4. Fourth Subhead
          Uppercase, lowercase, and medium;
       5. Fifth Subhead
          Uppercase, lowercase, and italics 

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3. SUBMISSION OF MANUSCRIPT 

   Manuscripts submitted to the UTM Press office must contain all parts mentioned above in printed version.

   1. Manuscripts sent to us must not be folded, or creased, or in any way that could impede the process of evaluation. Send us the manuscript in loose form, in an appropriate durable envelope; our office will provide the appropriate non-permanent binding.
   2. Manuscripts submitted to the press office must be the final, completed work of the author, and NOT a draft that is subjected to further changes.
   3. All illustrations such as photographs, tables, charts, maps, and drawings must be submitted in black and white (except of some cases) and could be appended to the text or inserted right in the text. If the illustrations are appended separately, authors are advised to give captions and to number all illustrations appropriately at the back. The captions and numbers given to the illustrations must match the place allocated for them in the text pages.
   4. The UTM Press will NOT ACCEPT manuscripts that are handwritten
      

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1. INQUIRIES

   Address any of your problems and inquiries to the address below:

   Director
   Penerbit UTM Press,
   Universiti Teknologi Malaysia,
   81310 UTM Johor Bahru,
   Johor, Malaysia.

   Tel: +(6)07–55 35747
   Fax: +(6)07–55 35759
   Email: pengarahpenerbit@utm.my